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Winter School for Audiovisual Archiving 2020

The Winter School for Audiovisual Archiving is a yearly four-day training especially for audiovisual collection holders and archivists. During the Winter School participants are offered the practical knowledge to design and implement a preservation plan for their audiovisual collections.

Winter School 2019 | Photo by Sebastiaan ter Burg

It took me years to gain the knowledge about preservation that was also in the workshop. It was a delight to see preservation issues so well explained. ~ participant 2019


This year the fifth edition of the Winter School in Hilversum will take place: from Tuesday 13 January to Friday 17 January 2020. The registration is now closed. Interested in participating in 2021? Leave your details on this form.

Back to Basics

The Winter School training is about providing practical knowledge: we start with the basis for digital preservation of audiovisual materials and finish with mapping participants' own insights and policy on conserving them. Topics we will discuss during the Winter School include:

  • Digital preservation planning
  • Digital sustainability and the risks involved
  • Applying the OAIS model for audiovisual collections
  • Ingest and acquisition
  • File formats en data management
  • Data storage and migration

During the training days, theory will be alternated with examples and exercises, as well as short, educational visits to Sound and Vision's storage and digitisation facilities. Situated in the heart of the Dutch broadcast landscape, Sound and Vision features a state-of-the-art in-house infrastructure which will be demonstrated in detail.


The fourth day of the Winter School focuses on various applications that support the processing of audiovisual materials. An excellent opportunity to put the lessons learnt into practice. Also, there will be ample time to get to know the other participants of the versatile group of Dutch and international Winter School participants.

"Winter School 2019 | Photo: Sebastiaan ter Burg"

This is what Ana Ribeiro, one of last year's participants said in response to the event:

The Winter School was an amazing opportunity to consolidate concepts and understand an overall approach to digital preservation of audiovisual collections when for instance we are first faced with choosing the best storage solutions bearing in mind the very specific needs of our assets.

Participants Winter School 2019


We are currently finalising the four-day programme.

The guest speakers we are welcoming this year are:

  • Jonáš Svatoš (Head of Digital Laboratory of the Národní Filmový Archiv in Prague, Czech Republic)
  • Lucy Wales, (Digital Preservation and Data Manager, British Film Institute (BFI) in London, UK), and
  • Marjolein Steeman, (Senior Media Manager Optimization, Netherlands Institute for Sound and Vision)
Webinars Guest Speakers


The presentations by the three guest speakers can be followed by everyone via a live streamed webinar. Our guest speakers give insight into how their organisations - with a wide variety of audiovisual collections - deal with specific preservation challenges.

Watch the webinars

Selection and Language

The Winter School has been developed for collection holders and archivists from the Netherlands and abroad. The course language will be English. Maximum number of participants is 15. Participants selection is based on motivation and background. Only one person can participate per organisation.

Where and When

The training will take place on 14, 15, 16 and 17 January 2019. The location of the training is the Netherlands Institute for Sound and Vision in Hilversum, the Netherlands. Hilversum can be easily reached by train. A direct train from Schiphol Airport takes you straight to Hilversum, should you travel to The Netherlands by air.

Participation Fee

The participation fee for the Winter School is €1,250 per person (excl. 21% VAT). This includes all training materials, lunches during the training days and the dinner on the second evening. Please note that hotel and travel expenses are not covered by the participation fee. The Winter School organisation can help you find suitable accommodation.

Sound and Vision does not offer scholarships or travel grants for this training opportunity. We do have two spots available for grant awardees from the Digital Preservation Coalition’s Leadership Programme. Please contact ms. Sharon McMeekin (Sharon.McMeekin @ for more info on how to apply. 


The following hotels are near the location of the training. Please contact the hotel of your choice directly for booking information. In case you need assistance with finding accommodation, please contact us by email.


Registration for the upcoming edition has been closed. Interested in future editions of the Winter School? Please leave your details on this form. For more information about the training, contact us at winterschool @