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Winter School for Audiovisual Archiving 2018

The Winter School for Audiovisual Archiving is a three-day training that gives participants the practical knowledge to design and implement a preservation plan for their audiovisual collections. The third edition of the Winter School took place at the Netherlands Institute for Sound and Vision from Wednesday 7 until Friday 9 February 2018.

Sebastiaan ter Burg, CC BY 2.0

Sebastiaan ter Burg, CC BY 2.0


The Winter School is about providing practical knowledge: we start with the basis for digital preservation of audiovisual materials and finish with mapping participants' own insights and policy on conserving them. Topics we will discuss during the  Winter School include:

  • Risks for digital durability,
  • Applying OAIS model for audiovisual collections,
  • Digital preservation planning,
  • Ingest & acquisition,
  • File formats & data management,
  • Data storage and migration.

The training will be alternated with short, educational visits to Sound and Vision's storage and digitisation facilities. Situated in the heart of the Dutch broadcast environment, Sound and Vision features a state-of-the-art in-house infrastructure which will be demonstrated in detail. Also, there will be ample time to get to know the other participants of the versatile group of national and international Winter School participants. The second day of training will be followed by a dinner for all participants in Hilversum's city centre.

Look at this year's guest speakers and trainers

Sebastiaan ter Burg, CC BY 2.0


The presentations by the three guest speakers could be followed by everyone via a live streamed webinar. Our guest speakers gave insight into how their organisations - with a wide variety of audiovisual collections - deal with specific preservation challenges. This year's guest speakers were Bojan Kosi (RTV Slovenija's Mediateka), Eva Verdoodt (VIAA) and Anne Gant (EYE Filmmuseum).

Bojan Kosi (RTV Slovenija's Mediateka)

Bojan Kosi talked about AV digitization projects in Mediateka at RTV Slovenija, including planning, managing workflows, media formats for long-term preservation and metadata.

Eva Verdoodt (VIAA)

Eva Verdoodt gave an insight into how VIAA handles sustainable durability. The focus of her presentation was scalability, transparency and controlling processes and the underlying systems.

Anne Gant (EYE Filmmuseum)

Anne Gant presented EYE Filmmuseum’s current strategies for archiving digital films, including some observations, anecdotes, cautionary tales and advice.

Sebastiaan ter Burg, CC BY 2.0

For whom

The Winter School is a unique three-day training in Hilversum on preserving audiovisual collections. The training sessions offer audiovisual collection holders a useful mix of lectures, hands-on workshops and interactive sessions with renown experts. Also, participants will work on case studies with peers from the international archiving domain.

The Winter School has been developed for collection holders and archivists from the Netherlands and abroad. Previous editions of the Winter School have attracted participants from The Netherlands, Luxembourg, United States, Ireland, Mexico, Austria, Switzerland, South Africa, Thailand and Japan.

Registration closed

It is no longer possible to register for Winter School 2018. We have currently reached our maximum of participants.

Where and when

The training will take place from Wednesday 7 to Friday 9 February 2018. The location of the training is the Netherlands Institute for Sound and Vision in Hilversum, the Netherlands. Hilversum can be easily reached by train. A direct train from Schiphol Airport takes you straight to Hilversum, should you travel to The Netherlands by air.

Participation fee

The participation fee for the Winter School is €1,250 per person (excl. 21% VAT). This includes all training materials, lunches during the training days and the dinner on the second evening. Please note that hotel and travel expenses are not covered by the participation fee. The Winter School organisation can help you find suitable accommodation.


The following hotels are near the location of the training. Please contact the hotel of your choice directly for booking information. In case you need assistance with finding accommodation, please contact us by email.


For more information about the training or your registration, please contact us at